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Team building

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Team building is a collective term for various types of activities used to enhance social relations and define roles within teams, often involving collaborative tasks. It is distinct from team training, which is designed by a combination of business managers, learning and development/OD (Internal or external) and an HR Business Partner (if the role exists) to improve the efficiency, rather than interpersonal relations.

The US military uses lifting a log as a team-building exercise.
These teams have built small ocean-going rafts as part of a team building exercise.

Many team-building exercises aim to expose and address interpersonal problems within the group.[1]

Over time, these activities are intended to improve performance in a team-based environment.[2] Team building is one of the foundations of organizational development that can be applied to groups such as sports teams, school classes, military units or flight crews. The formal definition[which?] of team-building includes:

  • aligning around goals
  • building effective working relationships
  • reducing team members' role ambiguity
  • finding solutions to team problems

Team building is one of the most widely used group-development activities in organizations.[3] A common strategy is to have a "team-building retreat" or "corporate love-in," where team members try to address underlying concerns and build trust by engaging in activities that are not part of what they ordinarily do as a team.[4]

Of all organizational activities, one study found team-development to have the strongest effect (versus financial measures) for improving organizational performance.[5] A 2008 meta-analysis found that team-development activities, including team building and team training, improve both a team's objective performance and that team's subjective supervisory ratings.[1] Team building can also be achieved by targeted personal self-disclosure activities.[6]

Four approaches

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Team building describe four approaches to team building:[7][8]

Setting goals

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This emphasizes the importance of clear objectives and team goals. Team members become involved in action planning to identify ways to define success and failure and achieve goals. This is intended to strengthen motivation and foster a sense of ownership. By identifying specific outcomes and tests of incremental success, teams can measure their progress. Many organizations negotiate a team charter with the team and (union leaders)

Role clarification

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This emphasizes improving team members' understanding of their own and others' respective roles and duties. This is intended to reduce ambiguity and foster understanding of the importance of structure by activities aimed at defining and adjusting roles. It emphasizes the members' interdependence and the value of having each member focus on their own role in the team's success.

Problem solving

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This emphasizes identifying major problems

Interpersonal-relations

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This emphasizes increasing teamwork skills such as giving and receiving support, communication and sharing. Teams with fewer interpersonal conflicts generally function more effectively than others. A facilitator guides the conversations to develop mutual trust and open communication between team members.

Effectiveness

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The effectiveness of team building differs substantially from one organization to another.[9] The most effective efforts occur when team members are interdependent, knowledgeable and experienced and when organizational leadership actively establishes and supports the team.

When teams are assembled, team dynamics are huge in terms of creating an effective team. Dr. Frank La Fasto identifies five dynamics that are fundamental to team effectiveness.[10] The five dynamics of effectiveness within teams are given below.

1)      Team Membership

·        Team Membership is the members that make up the team.

2)      Team Relationship

·        Team Relationship is the relationship team members have with each other and how they interact and coexist.

3)      Team Problem Solving

·        Team Problem Solving is the members within a team coming to a conclusive yet innovative solution to the problem at hand.

4)      Team Leadership

·        Team Leadership is the leader of the team and the qualities and traits they must possess to lead a team effectively.

5)      Organizational Environment

·        Organizational Environment is the environment from which a team works in and can directly correlate to team effectiveness.

Effective team building incorporates an awareness of team objectives. Teams must work to develop goals, roles and procedures. As a result, team building is usually associated with increasing task accomplishment, goal meeting, and achievement of results within teams.[11]

 
Effects of team building strategies on all four outcomes, with 10% and 90% credibility intervals[12]

Some research indicates that team building is not as effective as it seems, and despite causing people to feel closer initially, that is often short-lived. This research indicates that starting with individual motivation is a better starting point than team building (focus on relationships and trust) when seeking to improve the level of quality collaboration.[13]

Effect on performance

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Team building has been scientifically shown to positively affect team effectiveness.[14] Goal setting and role clarification were shown to have impact on cognitive, affective, process and performance outcomes. They had the most powerful impact on affective and process outcomes, which implies that team building can help benefit teams experiencing issues with negative affect, such as lack of cohesion or trust. It could also improve teams suffering from process issues, such as lack of clarification in roles.[3]

Goal setting and role clarification have the greatest impact because they enhance motivation, reduce conflict[15] and help to set individual purposes, goals and motivation.

Teams with 10 or more members appear to benefit the most from team building. This is attributed to larger teams having – generally speaking – a greater reservoir of cognitive resources and capabilities than smaller teams.[16]

Challenges to team building

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The term 'team building' is often used as a dodge when organizations are looking for a 'quick fix' to poor communication systems or unclear leadership directives, leading to unproductive teams with no clear of how to be successful. Team work is the best work.

Teams are then assembled to address specific problems, while the underlying causes are not ignored.

Dyer highlighted three challenges for team builders:[17]

  • Lack of teamwork skills: One of the challenges facing leaders is to find team-oriented employees. Most organizations rely on educational institutions to have inculcated these skills into students. Dyer believed however, that students are encouraged to work individually and succeed without having to collaborate. This works against the kinds of behavior needed for teamwork. Another study found that team training improved cognitive, affective, process and performance outcomes.[12] Employee resistance and lack of teamwork skills may result where employees are required to work with other employees with whom they are unfamiliar. In this case, the new teams are breaking up established social relationships.[18]
  • Virtual workplaces and across organizational boundaries: according to Dyer, organizations individuals who are not in the same physical space increasingly work together. Members are typically unable to build concrete relationships with other team members. Another study found that face-to-face communication is very important in building an effective team environment.[19] Face-to-face contact was key to developing trust. Formal team building sessions with a facilitator led the members to "agree to the relationship" and define how the teams were work. Informal contact was also mentioned.
  • Globalization and virtualization: Teams increasingly include members who have dissimilar languages, cultures, values and problem-solving approaches problems. One-to-one meetings has been successful in some organizations.[19]

The International Journal of Management and Entrepreneurship highlights the point of groupthink being another challenge within team building. A group thinking or making decisions in a way that discourages creativity or individual control creates potential for increased conflict over decision making.[20]

Another challenge to team building include three types of conflict that can occur which are task conflict, process conflict and relationship conflict.

  • Task Conflict: Conflict over the work or goals of the project, including different approaches, perspectives and interpretations
  • Process Conflict: Conflict over how the logistics of the work are completed and assigning responsibilities
  • Relationship Conflict: Conflict over interpersonal relationships, including personality clashes, differing personal views and perspectives.[21]

Application of team building

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Schools

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See also: Outdoor education and Outward Bound

Instructors can motivate students to develop teamwork skills and provide a guideline on how professors can help students build effective study/project teams.[22] This approach emphasizes examples of job situations that require teamwork skills.

Organizations

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Team building in organizations is a common approach to improving performance.

Fun is an important component to team building, but the intent is to become productive, focused, and aligned. Purely recreational activities can be helpful, but must be timed and consider the capabilities of team members (e.g., sports are not for everyone). Other activities geared toward creating a learning environment, exceeding results and engaging employees must be present.

Employee engagement and Team-building exercises allow teams to create solutions that are meaningful to them, with direct impact on the individuals, the team and the organization. Experiential learning and ramification methods are effective ways to engage millennials in the workplace. Employee engagement is effective because:

  • employees enjoy problem-solving activities;
  • problem-solving creates ownership;
  • it can increase capacity;
  • competitive activities encourage a results-based outlook.

Outdoor activities can be an effective way to engage the team, but there are many different types of team building activities possible.

In 2011, senior Human Resource leaders at Mars Inc. conducted a study on their global workforce to better understand team collaboration and team effectiveness, as they like many companies, had spent large sums of money on team building activities without much return on these investments of money and time.[23] Their study, published in the Harvard Business Review, determined that employees are motivated by a sense of accountability for their work and strong relationships and trust are forged outcomes of dedicated people striving together. Putting success-minded people together is what unlocks productive teamwork more so than offsite, company directed teambuilding activities.[23]

Sports

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Team building was introduced in sports in the 1990s.[when?] A 2010 study that analyzed the effects of team building[24] found that team building activities increase group cohesion.

According to Yukelson, "In sports, teams are made up of a collection of interdependent individuals, coordinated and orchestrated into various task efficient roles for the purpose of achieving goals and objectives that are deemed important for that particular team".[25]

Team building in sports develops behaviors and skills that “result in improvements in team effectiveness.”[26] A basic tenet of team building is when team members foster a sense of unity, or togetherness. This creates a catalyzing function bolstering the individual members' efforts through increased motivation. This directs them towards their common goals, and improves team performance outcomes.[26]

A study examined whether a team building intervention program that stressed the importance of goal setting increased cohesion:[27] 86 high school basketball players were studied. The hypothesis employed season-long goal setting. Participants were asked to individually assign targets for the team and negotiate with other team members to finalize a goal score for the team.

In the control branch, the coach occasionally encouraged participants to cheer for and support other team members. The research concluded that at the beginning of the study, all the teams had the same level of cohesion, but the team with the season long goal setting intervention program performed better.

The level of team cohesion did not increase as a result of ceiling effect with the intervention program, but the level decreased significantly for the control group. This was attributed to the lack of emphasis on team goals.

Core components for building a successful sports team:

  • The coach communicates the goals and objectives to the team, defining roles and group norms.
  • Team members should know what is expected from them. Mission statements can encourage the team to support each in achieving the goals.
  • Team members should be trained that the team comes first and that each member is accountable for individual action and the actions of the team as a whole.
  • "Team culture refers to the psychosocial leadership within the team, team motives, team identity, team sport and collective efficacy".[28] The coach builds a positive culture. This can be done during recruiting for team-oriented athletes.
  • Instill a sense of pride in group membership. Team identity can be created by motivating team members commit to team goals and have pride in performance.
  • Open and honest communication process can bring the team together. This includes both verbal and non-verbal communication. Trust, honesty, mutual sharing and understanding should be emphasized. The team members should be encouraged and given the chance to speak during debriefing sessions.
  • Teammates help each other before, after and during games.

Benefits of team building in sports include;

  • Improved team cohesion.[29]
  • Improved communications skills[29] on and off field.
  • Increased motivation and enjoyment.[29]
  • Builds player to player and player to manager trust.
  • Mitigates conflict.[30]
  • Encourages communication.[30]

Modes of Team-Building

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Team building exercises are majorly of 3 types:

Virtual Team-building

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Virtual team-building refers to the practice of organizing team-building activities or events in an online or remote setting, where team members collaborate and engage in various exercises virtually. This approach has gained prominence in recent years, especially with the rise of remote work, as organizations seek effective ways to foster teamwork and camaraderie among distributed teams. In the contemporary post-pandemic era, the significance of virtual team-building persists, particularly within the context of increasingly globalized teams comprising members dispersed across the globe.

Onsite Team-building

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Onsite team-building refers to the practice of organizing team-building activities or events at a physical location, typically the workplace or a designated venue. These activities are designed to enhance collaboration, communication, and overall cohesion among team members, fostering a positive and productive work environment. Onsite team-building plays a crucial role in cultivating a positive team culture and improving overall team performance. Organizations that invest in these activities are likely to see long-term benefits in terms of increased productivity, employee satisfaction, and a more cohesive and resilient team.

Hybrid Team-building

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Hybrid team-building represents a dynamic approach to cultivating teamwork and camaraderie within organizations that adopt a blended work environment, combining both onsite and remote work arrangements. This innovative strategy acknowledges the diverse needs of modern teams, where some members work on-site, while others contribute remotely. By embracing a combination of onsite and remote elements, organizations can create a cohesive team culture that adapts to the dynamic needs of their workforce, ultimately enhancing productivity and employee satisfaction.

See also

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References

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  1. ^ a b Salas, E., Diazgranados, D., Klein, C., Burke, C. S., Stagl, K. C., Goodwin, G. F., & Halpin, S. M. (2008). "Does Team Training Improve Team Performance? A Meta-Analysis". Human Factors: The Journal of the Human Factors and Ergonomics Society. 50 (6): 903–933. doi:10.1518/001872008X375009. PMID 19292013. S2CID 7213546.{{cite journal}}: CS1 maint: multiple names: authors list (link)
  2. ^ "Creative Team Building Activities and Exercises". Retrieved 15 May 2012.
  3. ^ a b Klein et al. (2009)
  4. ^ Thompson, Leigh (2000). Making the team : a guide for managers. Prentice Hall. ISBN 978-0130143631.
  5. ^ Macy, B. A., & Izumi, H. (1993). "Organizational change, design and work innovation: A meta-analysis of 131 North American field experiments, 1961–1991", pp. 235–313 in W. Pasmore & R. Woodman (Eds.) Research in organizational change and development. Greenwich, CT: JAI.
  6. ^ Pollack J., Matous P. (2019). "Testing the impact of targeted team building on project team communication using social network analysis", Journal of International Project Management 37, 473–484 https://doi.org/10.1016/j.ijproman.2019.02.005.
  7. ^ Salas, E., Priest, H. A., & DeRouin, R. E. (2005). "Team building", pp. 48–1, 48–5 in N. Stanton, H. Hendrick, S. Konz, K. Parsons, & E. Salas (Eds.) Handbook of human factors and ergonomics methods. London: Taylor & Francis.
  8. ^ Salas, Eduardo; Priest, Heather A.; DeRouin, Renee E. (2004-08-30). "Team Building". In Stanton, Neville Anthony; Hedge, Alan; Brookhuis, Karel; Salas, Eduardo; Hendrick, Hal W. (eds.). Handbook of Human Factors and Ergonomics Methods. CRC Press (published 2004). pp. 465–470. ISBN 9780203489925. Retrieved 2015-09-22.
  9. ^ Sanborn, Lee O. & Huszczo, Gregory E. (2007). Encyclopedia of Industrial and Organizational Psychology. Thousand Oaks, CA: SAGE Publications. pp. 788–90. doi:10.4135/9781412952651. ISBN 9781412924702.
  10. ^ Fapohunda, Tinuke. (2013). Towards Effective Team Building in the Workplace.
  11. ^ Shuffler M. L., DiazGranados D., Salas E. (2011). "There's a Science for That: Team Development Interventions in Organizations". Current Directions in Psychological Science. 20 (6): 365–372. doi:10.1177/0963721411422054. S2CID 145635591.{{cite journal}}: CS1 maint: multiple names: authors list (link)
  12. ^ a b Salas, E., Diazgranados, D., Klein, C., Burke, C.S., Stagl, K.C., Goodwin, G.F., & Halpin, S.M. (2008). "Does Team Training Improve Team Performance? A Meta-Analysis". Human Factors: The Journal of the Human Factors and Ergonomics Society. 50 (6): 903–933. doi:10.1518/001872008X375009. PMID 19292013. S2CID 7213546.{{cite journal}}: CS1 maint: multiple names: authors list (link)
  13. ^ Valdes-Dapena, Carlos (September 11, 2018). "Stop Wasting Money on Team Building". Harvard Business Review.
  14. ^ Shuffler, M. L., DiazGranados, D., & Salas, E. (2011). "There's a Science for That: Team Development Interventions in Organizations". Current Directions in Psychological Science. 20 (6): 365–372. doi:10.1177/0963721411422054. S2CID 145635591.{{cite journal}}: CS1 maint: multiple names: authors list (link)
  15. ^ Locke, E. A., & Latham, G. P. (2002). "Building a practically useful theory of goal setting and task motivation: a 35 year odyssey". American Psychologist. 57 (9): 705–717. CiteSeerX 10.1.1.126.9922. doi:10.1037/0003-066x.57.9.705. PMID 12237980.{{cite journal}}: CS1 maint: multiple names: authors list (link)
  16. ^ Halebian, J., & Finkelstein, S. (1993). "Top management team size, CEO dominance, and firm performance: The moderating roles of environmental turbulence and discretion". Academy of Management Journal. 36 (4): 844–863. doi:10.2307/256761. JSTOR 256761.{{cite journal}}: CS1 maint: multiple names: authors list (link)
  17. ^ Dyer, W. G., Dyer, W. G., & Dyer, J. H. (2007). Team building: Proven strategies for improving team performance. San Francisco: Jossey-Bas
  18. ^ Fapohunda, Tinuke (April 2013). "Towards Effective Team Building in the Workplace" (PDF). International Journal of Education and Research. 1 (4).
  19. ^ a b Oertig, M., & Buergi, T. (2006). "The challenges of managing cross-cultural virtual project teams". Team Performance Management. 12: 23–30. doi:10.1108/13527590610652774.{{cite journal}}: CS1 maint: multiple names: authors list (link)
  20. ^ Ozigbo, Ada-Mac; Idegbesor, Maryam; Ngige, Chigbo Donatus; Nwakoby, Nkiru Peace (2020-04-05). "TEAM BUILDING AND PERFORMANCE IN ORGANIZATIONS: AN EXPLORATION OF ISSUES". International Journal of Management and Entrepreneurship. 2 (1): 184–199.
  21. ^ Martínez-Moreno, Edurne; González-Navarro, Pilar; Zornoza, Ana; Ripoll, Pilar (2009). "Relationship, task and process conflicts on team performance". International Journal of Conflict Management. 20 (3): 251–268. doi:10.1108/10444060910974876. hdl:10550/96521.
  22. ^ Page, D., & Donelan, J. G. (2003). "Team-building tools for students". Journal of Education for Business. 78 (3): 125–128. doi:10.1080/08832320309599708. S2CID 62570653.{{cite journal}}: CS1 maint: multiple names: authors list (link)
  23. ^ a b Valdes-Dapena, C (2018). "Stop Wasting Money on Team Building". Harvard Business Review.
  24. ^ Ravio, E., Monna, A.B., Weigand, A.D., Eskolar, J., & Lintunen, T. (2010). "Team building in sport: a narrative review of the program effectiveness, current methods, and theoretical underpinnings". Athletic Insight Journal. 2 (2): 1–19.{{cite journal}}: CS1 maint: multiple names: authors list (link)
  25. ^ Yukelson, D. (1997). "Principles of effective team building interventions in sport: A direct services approach at Penn State University". Journal of Applied Sport Psychology. 9 (1): 73–96. doi:10.1080/10413209708415385.
  26. ^ a b Beauchamp, Mark R; McEwan, Desmond; Waldhauser, Katrina J (1 August 2017). "Team building: conceptual, methodological, and applied considerations" (PDF). Current Opinion in Psychology. 16: 114–117. doi:10.1016/j.copsyc.2017.02.031. PMID 28813332.
  27. ^ Senécal, J., Loughead, T. M., & Bloom, G. A. (2008). "A season-long team-building intervention: Examining the effect of team goal setting on cohesion" (PDF). Journal of Sport & Exercise Psychology. 30 (2): 186–99. doi:10.1123/jsep.30.2.186. PMID 18490790.{{cite journal}}: CS1 maint: multiple names: authors list (link)
  28. ^ Martens, R. (1987). Coaches guide to sport psychology. Champaign, IL: Human Kinetics
  29. ^ a b c Bloom, Gordon A.; Loughead, Todd M.; Newin, Julie (November 2008). "Team Building for Youth Sport". Journal of Physical Education, Recreation & Dance. 79 (9): 44–47. doi:10.1080/07303084.2008.10598246. S2CID 144666850.
  30. ^ a b Scudamore, Brian. "Why Team Building Is The Most Important Investment You'll Make". Forbes.
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