- Event budget table
| № | Items | Unit | Quantity | Cost per unit (AED) | Total Cost (AED) | Total Cost (USD) |
|---|---|---|---|---|---|---|
| Total travel and accomodation costs | 285 085 | 76 972,95 | ||||
| 1 | Air travel | Tickets | 55 | - | 185 055 | 49 964,85 |
| 2 | Ground travel - Transport | taxis | 55 | 390 | 21 450 | 5 791,5 |
| 3 | Hotel rooms | Single rooms | 10 | 495 | 14 850 | 4 009,5 |
| 4 | Hotel rooms | Double/twin rooms | 28 | 595 | 49 980 | 13 494,6 |
| 5 | Catering | Meals | 3 days include morning coffee + lunch + afternoon coffee | 250 per person | 13 750 | 3 712,5 |
| Total venue costs | 330 000 | 97 200 | ||||
| 1 | Rent | Venue | 3 days includes 2 ballrooms 2 workshop rooms | 20 000 | 60 000 | 16 200 |
| 2 | Technical support | Service per day | 3 days | 10 000 | 30 000 | 8100 |
| 3 | Video and audio | Service per day | 3 days for 1 ballroom | 40 000 | 240 000 | 64 800 |
| 4 | Livestream and recording | Service per day | 3 days | 10 000 | 30 000 | 8 100 |
| Total staff costs | 56 000 | 15 120 | ||||
| 1 | Operations coordinator | Position | 5 months - 20 hours per week | 5000/month | 25 000 | 6 750 |
| 2 | Communications officer | Position | 4 months - 20 hours per week | 4000/month | 16 000 | 4 320 |
| 3 | Administrative officer | Position | 5 months - 20 hours per week | 3000/month | 15 000 | 4 050 |
| Total other expenses | 160 510 | 43 382,5 | ||||
| 1 | Internet support | 3 days | - | 10000 | 2700 | |
| 2 | Human sim translators | 3 days | 9 000 | 27 000 | 7 290 | |
| 3 | Design / logo / Marketing | - | 40 000 | 10 800 | ||
| 4 | Cultural activities | 55 | 500/person | 27 500 | 7 425 | |
| 5 | Permits, Visa processing and NOC | 55 | 350 | 19 250 | 5 197,5 | |
| 6 | Media coverage | 25 760 | 7 000 | |||
| 7 | Welcoming gifts ( t-shirts, pens, cups, stickers ....) | 55 | 200/person | 11 000 | 2 970 | |
| Grand total | 831 595 | 232 675,45 | ||||