Wikipedia:Education Board/Meetings/2013/2/Minutes

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Minutes from WEF-USCA initial board meeting: February 19, 2013.

Procedural Issues

The Board approved the minutes of the previous meeting.
The Board agreed to adopt processes adapted from the NYC Chapter's bylaws while its own bylaws are being written.

Committees

The Board established temporary committees and assigned members to them.

Bylaws/Legal

Members: Diana, Bob, Richard The Board agreed to use pro-bono legal representation provided by RJ Lang of Skadden Arps. The Bylaws/Legal committee will lead the process of crafting bylaws, incorporating, gaining tax exempt status, etc. Diana will represent WEF-USCA as sole incorporator and sign the retention agreement.

If GAC funds have not been secured by the time WEF-USCA must pay for its incorporation fees then it will need to seek another source of funds (approx. $1000-$1500).

Affiliations

Members: PJ, Richard, Patrick Richard has been communicating with AffCom informally and it looks pretty positive. He noted that we will need to submit our bylaws to AffCom in order to be approved.

Communications

Members: Bob Bob will put together our conference calls and in-person meetings. He'll also establish a communications platform.

On-Wiki Documentation

Members: Mike Christie, Chanitra Mike will develop a plan of what this committee plans to do.

Grants/Budget/Staff

Members: Diana, Mike Cline, PJ This committee will discuss some of the complex timeline and funding issues mentioned on the agenda. It will develop a recommendation for the Board before its next meeting (March 5).

Contacts at Organizations

The Board should reach out to funders who have supported the education program in the past (e.g. Stanton Foundation).
Bob and Richard would be willing to help with this.

Other Issues

First considering the qualities/experience/skills needed in an Executive Director could help to guide the search and establish a salary rather than doing the reverse
An Advisory Board of supporters could help raise money
Scalability is key

Upcoming Meetings

March 5, 2013 - 6pm PST
- In advance of this meeting (by February 28, 2013), each committee will report back on its work
March 22 - 24, 2013
- Location TBD

Wikimedia Conference

We have approval to attend
Richard (also there as a rep of the NYC Chapter) and Diana will represent the Board

Transition

More concrete plans for the mechanics of the transition need to be established.
Jami will draft a proposal for involving Ambassadors in the transition