Wikipedia:GLAM/NLS/3rd Month Report

Institution	Resident's Name	Period Covered	Date of Report
National Library of Scotland	Ally Crockford	8 September 2013 - 8 October 2013 (Third month of residency)	11 October 2013

Projects delivered

Metrics

As part of training events run by the Wikimedian in Residence at the NLS, four new accounts were created in September, 100% of them by women.

Accounts Created

Objectives and outcomes

National Library of Scotland's Mission	Wikimedia UK's Mission
Enrich lives and communities. Encourage and promote lifelong learning, research, and scholarship. Provide universal access to information by comprehensively collecting and making available the recorded knowledge of Scotland. Promote access to the ideas and cultures of the world.	To help people and organisations build and preserve open knowledge, to share and use freely.

Public outreach

Objective: Delivery of 3+ public workshops for editors (i.e. edit-a-thons); help organise and host other Wikimedia related events for members of the public, Wikimedians, researchers and librarians such as workshops, Edit-athons, meetups, backstage pass tours

3rd Month Outcomes:

Early Photography in Scotland edit-a-thon for 19 October confirmed; currently 7 people registered to attend with 4 confirmed
Invitation to speak at Swiss National Library in Bern and the CERN Scientific Information Service in Geneva as part of an annual series of 'Library Science Talks' organised by the Association of International Librarian and Information Specialists in June 2014
Invitation to speak at The Edge Conference in Edinburgh, 27-28 February 2014
JISC Scotland webinar, What is a wikimedian? Tales from the NLS Wikimedian-in-Residence held 9 October at 12:30; it is hoped that JISC Scotland will agree to releasing the recording to Wikimedia Commons to be posted on Wikipedia:GLAM for those interested.

Plans currently in discussion to run a digital training workshop through JISC using Adobe Capture which would be easily available to GLAM and HE/FE institutions in communities throughout Scotland and more broadly

Successfully ran Edinburgh branch of the Ada Lovelace Festival of Wikipedia edit-a-thons 3 October (5 participants)

Staff workshops and events

Objective: Organise and host workshops for Library staff to explain how they can directly contribute their knowledge and expertise to develop Wikipedia articles; deliver 7+ workshops for National Library of Scotland staff and researchers or related institutions

3rd Month Outcomes:

A training workshop was held for NLS staff at the Scottish Screen Archives in Glasgow (2 participants)
Wikimedia UK/WiR profile was raised within NLS through an internal promotional campaign, which included

'Can you beat Wikipedia?' contest at the MacMillan Cancer Support's World's Largest Coffee Morning event on 27 September
2 stories on the NLS intranet 'news' section
A forthcoming NLS Discover Magazine article (end of October)
Design of promotional posters and flyers for staff canteens and similar spaces

The first ever Wiki&Biccy was successfully held on October 4; over a 2 hour span, 10 people dropped by to ask questions, find out more, and receive a very brief introduction to the aims of the Residency
A staff edit-a-thon is under way for 18 October, focusing on the theme of 'Forgotten Faces and Absent Places'; 5 people are registered, with 4 confirmed

Contributor communities

Objective: Help establish relationships with the Scottish Wikimedia community, editors and projects

3rd Month Outcomes:

Organisation of Edinburgh Wikimeet 4 on 27 October at The Malt Shovel Inn (13:00) continues; currently between 4 and 7 people signed up to attend
Development of a ScotWiki mailing list in progress, with approximately 15 e-mail addresses waiting to be added upon completion
Contact established via User:Graeme Arnott with BBC Radio Scotland re: publicity for Scottish Women on Wikipedia event 16 November
Blog post from WiR published on Open Knowledge Foundation Scotland's blog ("Introducing Scotland' First Wikimedian in Residence")
GLAMWiki information booklets designed for the NLS have been made publicly editable and available, posted on Wikipedia talk:GLAM and shared via GLAM and Cultural Partners mailing lists for contributions in hopes of developing a common 'desk reference' style guide which can be of use to future WiRs and organisations interested in collaborating with Wikimedia; currently no revisions made
Discussion with other GLAMWiki contributors and WiRs regarding ways of improving access to the information most essential to early-stage GLAMWiki collaborations; current methods discussed include elaborating on existing articles (i.e. Wikipedia:GLAM/Contribute, Wikipedia:GLAM/BeginnersGuide) and providing more visible links to other articles. Discussion over whether a GLAM MoS is required have also taken place.

Future Events and Projects

Digitisation

Objective: Explore adding digital resources such as digitised books, articles, photographs and posters to Wikimedia Commons; work with staff, including librarians and curators, to identify areas of Wikipedia and sister projects that could be enriched with resources and knowledge from the Library’s collections

3rd Month Outcomes:

Discussions regarding an Open Access policy for the Library are still ongoing

Until this policy has been confirmed, the NLS cannot release digitised content in bulk as it currently hopes to do
If accepted, the policy at its most conservative would release all low-res files of digitised images with no existing copyright restrictions into Commons, while other CC licenses (or other, where required) would be negotiated for images on the NLS website with more complicated copyright issues
This would represent a massive shift in the Library's approach to digitisation

To gather information about the effectiveness of such a policy, an experiment using photos from the NLS's Flickr photostream is currently under way

Once clearance has been obtained, samples of images and scans from key Flickr photo sets would be uploaded and an NLS template on Commons created
Statistics for the uploaded images would then be made available in ongoing Open Access policy consultations

For upcoming edit-a-thons, the release of images is being negotiated on a case-by-case basis subject to the knowledge of the curators concerned and the NLS's IPR Officer

Women Who Shaped Scotland

As part of the residency's focused strands (Scotland in the World and The Women who Shaped Scotland), discussions are under way to expand the edit-a-thon on Women in Science planned for March 2014 into a series of edit-a-thons encompassing notable Scottish women in the fields of science, art, literature, and politics in particular. Edit-a-thons would be hosted by GLAM organisations related to each particular focus; the proposal is supported by Museums Galleries Scotland subject to their current bid for a Wikimedian in Residence programme to run in 2014