Wikipedia talk:Meetup/DC 15
Latest comment: 13 years ago by Aude in topic DC Meetup #16
Meeting Agenda
editWIKIMANIA 2012
Washington, D.C. Bid Committee
Meeting Agenda: 23 February 2011, 7:00 PM
Sponsor/Partner Outreach: Djembayz, Ser Amantio di Nicolao
- Update from Djembayz and Ser Amantio di Nicolai
- Who has been contacted thus far?
- Who do we plan on contacting in addition?
- What is our strategy to contact them?
- When is our deadline for contacting sponsors and getting their feedback?
- How will this work be delegated?
- Other pressing issues?
Programming: Aude, Metabrarian
- Conference theme? Is “GLAM and Community Outreach” a good theme?
- Go over planned agenda.
- What changes, if any, do we want to make to the agenda?
- Proposed tracks: GLAM Outreach; Wikis, Policy, and Government; Wikis and Education; Technical; Community; Other
- Do we want to make any changes to these tracks?
- Guest speakers:
- Who do we want to be our guest speakers?
- How will we contact them?
- Who will contact them?
- What is our deadline?
Venue and Catering Coordination: Racepacket
- If we haven’t heard back from RFP:
- What progress has been made on the RFP circulation?
- When do we need to have a venue decided by?
- If we have heard back from the RFP:
- What are our options?
- Which is the best option?
- When should we have a venue decided by?
Special Events Coordination: Missvain and Aude
- Attendee Party: Our options
- What are the benefits of each choice?
- How much would each option cost?
- Who will be arranging communications with these venues?
- When do we need to make a decision by?
- VIP Party: Our options.
- What are the benefits of each choice?
- How much would each option cost?
- Who will be arranging communications with these venues?
- When do we need to make a decision by?
- Other events we could schedule (including special tours)
- Which do we feel most comfortable carrying out?
- Who will be in charge of organizing these?
- When do we need to make a decision by?
- Sit-down keynote banquet
- Should we pursue this?
- Who would be a good speaker for this (refer to earlier discussion)
- Who will be responsible for pursuing this?
- When do we need to have decisions made by?
Finance: Vacant committee position
- Our different expense needs are from the venue, catering, speakers, giveouts, print media, press outreach
- What are our price estimates for venue, catering, speakers?
- Who is responsible for getting price estimates regarding speakers? (Venue and catering estimates will in all likelihood come out of the RFP process)
- Who are our different vendor options for the other things?
- What exactly are our needs? How much will we need, and so forth?
- Who will be responsible for contacting different vendors for price estimates for the other things?
- When do we need to make a decision by?
Scholarship: Vacant committee position
- Should this even be a position on the committee? Doesn’t the Wikimedia Foundation usually handle this?
- If we agree to keep this on the committee, who should be responsible for this?
- What are our criteria for handing out scholarships for visitors?
- What does the scholarship cover?
- Who will fund these scholarships? (Refer to earlier conversation about sponsors.)
- We should really do more research on the scholarship process.
Visas: Aude
- Aude will probably organize the most discussion regarding visas and holding Wikimania in the United States.
Media Relations: Swatjester
- Who are our press outlets?
- What should our plan be for releasing press releases?
- Inviting the press to Wikimania?
DC Meetup #16
editUser:Kim Bruning is visiting DC this week, so we have scheduled a meetup on Tuesday, 7pm at Capitol City Brewery, Metro Center. (pre-meetup wikimania bid meeting at 6pm). Apologies for the short notice --Aude (talk) 04:48, 28 February 2011 (UTC)